Feb 28

Imaged Documents: What to Keep, What to Destroy, What Holds Up in Court?

Registration Options & Pricing

Please select your membership status.

Recorded Webinar Includes

  • Recording of the Live Webinar
  • Available six business days following Live date
  • Available for 6 months following Live
  • Handout and Take-Away Toolkit
  • Available on Desktop, Mobile & Tablet
  • Free Digital Download, yours to keep
  • Share link with anyone at your credit union
  • Presenter’s contact info for follow-up

Tuesday, February 28, 2017

10:00 am – 11:30 am HST
12:00 pm – 1:30 pm PT
1:00 pm – 2:30 pm MT
2:00 pm – 3:30 pm CT
3:00 pm – 4:30 pm ET

Imaged documents are prevalent on both the deposit side and the credit side of your financial institution. Every day, your institution processes numerous imaged checks and deposit records. Image technology can make transactions more convenient, but it also can complicate matters. Do you know the legal requirements for imaged checks? Which original documents must be retained and which can be destroyed? Not all imaged documents are treated the same under the law. Understanding the rules can protect your institution from costly mistakes.

Continuing Education: Attendance verification for CE credits upon request


  • Review of the Electronic Signatures in Global and National Commerce Act (E-SIGN Act)
  • What is the distinction between an imaged document and an electronic signature?
  • When is an imaged document legally enforceable?
  • When do courts require the original document?
  • When can the original be destroyed after the document or check is imaged?
  • Can a third party require you to keep the original document after it has been imaged?
  • How do you properly protect and destroy electronically stored information?

    • Sample document retention policy language that authorizes use of imaged documents
    • Special provisions to obtain consent from consumers for the use of imaged documents
    • Employee training log
    • Quiz you can administer to measure staff learning and a separate answer key


This informative session is designed for both the deposit and the credit sides of your institution, including deposit and loan operations, officers, managers, auditors, compliance personnel, and others involved in document imaging, storage, and retrieval.

PLEASE NOTE: Webinar content is subject to copyright and intended for your individual financial institution’s use only.


Spencer Fane LLP
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