Sep 5

Imaged Documents & Checks: Regulations & Legal Concerns

Registration Options & Pricing

Please select your membership status.

Recorded Webinar Includes

  • Recording of the Live Webinar
  • Available 6 business days following Live date
  • Available for 6 months following Live
  • Handout and Take-Away Toolkit
  • Available on Desktop, Mobile & Tablet
  • Free Digital Download, yours to keep
  • Share link with anyone at your credit union
  • Presenter’s contact info for follow-up

9:00 am – 10:30 am HST
12:00 pm – 1:30 pm PT
1:00 pm – 2:30 pm MT
2:00 pm – 3:30 pm CT
3:00 pm – 4:30 pm ET

Do you know which original loan documents must be retained and which can be destroyed after they are imaged? Do you understand the legal requirements for imaged checks? Every day, your institution processes numerous checks and deposit records and relies on multiple imaged credit files. Image technology can make operations more convenient, but it also can complicate matters. Not all imaged documents are treated the same under the law. It’s important to understand the rules regarding imaged documents and to protect your institution from costly mistakes.

Continuing Education:   Attendance verification for CE credits upon request


  • Review of the Electronic Signatures in Global and National Commerce Act (E-SIGN Act)
  • What is the distinction between an imaged document and an electronic signature?
  • When is an imaged document legally enforceable?
  • When do courts require the original document?
  • When can the original be destroyed after the document or check is imaged?
  • Can a third party require you to keep the original document after it has been imaged?
  • How do you properly protect and destroy electronically stored information?

    • Sample document retention policy language that authorizes use of imaged documents
    • Special provisions to obtain consent from consumers for the use of imaged documents
    • Employee training log
    • Quiz you can administer to measure staff learning and a separate answer key


"Electronic Business Records: Seven Steps for Effective & Compliant Management"
Monday, July 16, 2018


This informative session is designed for both the deposit and the credit sides of your institution, including deposit and loan operations, officers, managers, auditors, compliance personnel, and others involved in document imaging, storage, and retrieval.


NOTE:  All materials are subject to copyright. Transmission, retransmission, or republishing of any webinar to other institutions or those not employed by your financial institution is prohibited. Print materials may be copied for eligible participants only.


Spencer Fane LLP
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